Augmented Reality in the Conference Space

Are you looking for an exciting way to engage your attendees while still bolstering your brand? Consider using Augmented Reality at your next conference to enhance all of your media from top to bottom. At Fusion, we took the opportunity at a recent conference to showcase several ways of doing this and integrated augmented reality into many of the pieces of conference media.


Leaders in the association world are always looking for new ways to showcase founding members, award recipients, and sponsors. We recently printed a series of posters for digitalNow’s Leaders of Distinction Program. Each poster was linked to a video of the leader making a statement about what lead them to their success. This was a perfect way to showcase this esteemed group and provided a platform for attendees to learn more about each one of the leaders.


Today, conference food and beverage is a personal experience. Attendees want to know what is being served, how it is being prepared, and where the ingredients were sourced. AR helped us meet their needs in an engaging way. We created a poster that showcased the Chef of the Orange County Convention Center where digitalNow 2019 was held. We used to a poster that when scanned with the SnapPress app launched a video each day of the Chef discussing what inspired the dining experience that day.  The menus themselves were then added so that the user can swipe between morning, mid-day and evening dining options.

Every attendee wears a badge, so why not add attendee value to it? On our badges, we added links to download the app, and an adapted agenda (via ICal) attendees could see what was coming up next by simply scanning their badge.


On the tradeshow floor, we used AR to provide added value to our sponsors. A video plays when the posters are scanned that showcase the company’s key features.  Next to the video are links to the sponsor’s website, social media accounts, key products, and contact information for getting in touch. All of these are triggered when the user scans the poster.  This is a great way to engage with sponsors on a more personal level and to give them greater visibility to your attendees.

We have developed interactive timelines with AR in celebration of associations anniversaries. The AR timelines guide users through the history of the association.

In one case, we created one large, printed timeline and linked to it. As viewers scanned the timeline, historical media pieces played on the viewers phone. Through video, audio, image galleries, social media walls, 3D objects, and much more, the timelines come alive before the user.

Your conference will come alive with Augmented Reality. AR can enhance nearly every facet of your conference brand and will allow attendees to experience your brand and your message in a new way.

The Meeting Professional’s New Title: Chief Creator of Awesome
Chief Creator (1).jpg

Millennials, technology, experiential, visual, relationships, ROI… these are all words that are directly impacting the role of the meeting and event professionals.

Today, meetings and events are about creating unexpected moments of surprise, surpassing expectations, and creating emotional loyalty between attendees and your organization. The challenge? Today’s innovations quickly become the norm or expectation for the next event. It is, as they say, a tough act to follow.

So, just as many CEOs now have the added role of  Chief Creative Officer, I propose a new title for meeting and event professionals… Chief Creator of Awesome!

How do you start to create an awesome meeting? To quote Disney’s Beauty and the Beast, it is a tale as old as time – it starts with a story. Great stories engage our minds, touch our emotions, and expand our imaginations. Great stories guide the design and execution of your event.  

The good news? Great storytelling today is easily enhanced by present and emerging technology. So let’s look at some guideposts and technology available to you – the ”Chief Creator of Awesome.”



Design is more important today than at any other time. Clean and simple is better. Design should enhance your message – not clutter it.

Impactful meeting and event designs start with a deep understanding of our attendees’ and key stakeholders’ expectations and how they will interact with every aspect of your meeting. That’s why, when the Fusion team talks about design, we talk about creating a holistic experience from theme, to pre-event communications, to session room design and networking opportunities.

How do you start to develop a plan to outdo your last meeting? You start by reviewing each component of your event and ask how it fits into your story. How do you deliver value, and what stops do you have to pull out to make your event awesome from an experiential and engagement perspective.

Think Social  

In the space of ten years, we went from snail mail to email marketing. But let’s face it. With average open and click rates falling each day, email marketing is not the most efficient avenue to pursue when spreading your message to prospective attendees, especially if you are courting millennials. They won’t sift through their inboxes to find your information.

Let social media create the buzz, become the trusted source of marketing, and help you engage attendees and prospects via Twitter, Instagram, and SnapChat. As you start to plan your social media communication strategy, consider these ideas:

Create a unique Twitter hashtag for each of your events. Engage your key speakers, sponsors, and attendees. "Friend" every person that registers and start a chat with them that includes your hashtag.

Add images from your photo stream to every Facebook post for enhanced engagement.

Build a year-long community through LinkedIn groups and continually post articles and daily updates.

Hold contests on instagram that encourage your followers to post photos or videos that promote your event starting from the moment they leave their house!

Augmented Reality

Augmented Reality brings your pre-conference communications to life and helps you tell your story in an engaging way. Today’s AR is cost effective and allows you to use video, graphics, animations, and audio to bring your print mailings to life. Some recent examples of how Fusion has used AR in events:

  • Pre-meeting brochures can be tagged and brought to life with videos from keynotes or leadership promoting the meeting, their sessions, or what to expect.  

  • Award winners’ posters are tagged video clips so attendees can learn more about why they received the award, what their background was, and their thoughts on the future.

  • Menus of the day are brought to life by a video from the chef on what is being served, why, and how it was prepared.

  • Gamification was used by tagging every trade booth sign with a personal message or clue as well as video on the booth sponsor.  

3D Modeling & Virtual Reality

3-D modeling and virtual reality brings your story to life and helps “sell the idea” to senior stakeholders. Not only can you bring them into the “venue” but you can also create a virtual look at your meeting space, stage design, and lighting and even preview event videos and supporting media. You will not only be able to engage key event executives and sponsors, but you will also minimize surprises and look like the Chief Creator of Awesome that you are.

  • Make learning fun: Gamification enhanced by AR engages the attendees in learning while photo stream games with prizes feed the social media engine and provide lots of quality images.

  • Capture attendees’ imaginations and make learning real by having attendees experience customized virtual reality simulations that recreate the most demanding interpersonal challenges that professionals confront on the job every day.

  • Increase sponsor recognition, trade show traffic, real-time communication, ROI and engagement by using beacons, AR, and push notifications.

  • Connect and engage in the virtual world. Today you can live steam your sessions, hold webinars, integrate learning platforms, connect with peer groups, poll, archive content, and incorporate AI chat bots though new user-friendly platforms.

  • Get faster and more efficient by using facial registration and biometrics for registration and trade show engagement.

  • Reduce staff time and answer attendees’ questions consistently and quickly with chatbots.

  • Extend your production beyond the General Session with:

    • Streaming via social media

    • 3D, VR, and holographic experiences

    • Use gesturing technology to energize activities and build comradery

    • Employ animated scenics and video mapping to create unexpected environments

  • Photo sharing

  • Memorable take homes

  • Archiving your streaming video presentations and content

  • Continuing content and community through AI smart newsletters, LinkedIn groups, virtual world archives, meet ups and webinars

Technology has opened up a new world of possibilities for the meeting professional to extend the value of meetings, deliver engaging experiences, and allow us to move from site selection and F&B to Chief Creator of Awesome .

Have questions or suggestions? Contact us at or by clicking here

Hugh K. Lee

President Fusion Productions

Hugh Lee, President
The Fusion Productions AI-powered “smart newsletter” learns your content preferences based on what you choose to read, so keep reading and keep learning!

Keeping on top of relevant conventions and events news and critical trends is a major challenge for all of us in the industry. Sorting through hundreds of pages across key industry magazines and their advertorials to solve your “today” problem is a major time commitment and a strain on natural resources.

But what if we could “train” the Internet to deliver exactly what we want to read when we want to read it?  

Today that "what if” is a “can do!" Fusion has been working with to curate content that we think you will find useful. That content will be the basis of a twice per month newsletter. Equipped with an artificial intelligence engine, that “smart” newsletter has the ability to learn what you want to read – not what we think you want to read. Essentially, as you engage with the content in the newsletter, the AI engine will learn your preferences and suggest the most relevant articles to you.

We are excited to share this new technology and valuable resource with you! Not only will you train the AI to learn your preferences, we also hope that you can begin to imagine how this technology can bring value to your associations, chapters, and colleagues.


provided by

Hugh Lee, President
Fusion Supports NYSED Educational Efforts

The New York State Education Department successfully launched an eLearning program developed by Fusion. The program, “Creating Lesbian, Gay, Bisexual and Transgender Inclusive Schools”  was designed to provide tools to the school community to help all New York State Youth enjoy a safe and inclusive school environment regardless of their sexual orientation.